Final reports are due:
- On the completion of a project or if the project is discontinued before the expected date of completion.
- If a site is closed but other sites remain open in a multi-site streamlined review project.
Single site lower risk/higher risk projects approved by Bayside Health Peninsula Human Research Ethics Committee (HREC) require a Project Final Report to be submitted to Bayside Health Peninsula when the project is completed or discontinued before the expected date of completion.
Multi-site projects approved by an external certified reviewing HREC require;
- when the project is completed or discontinued that a copy of the Project Final Report submitted to the reviewing HREC, its corresponding HREC acknowledgement and a Site Progress Report (purposed as a Site Final Report) be submitted to Bayside Health Peninsula.
- when the Bayside Health (Peninsula) site is closed but other sites remain open in a multi-site project, that a copy of the Site Closure Report submitted to the reviewing HREC, its corresponding HREC acknowledgement and a Site Progress Report (purposed as a Site Final Report) be submitted to Bayside Health Peninsula.
How do I submit a Final report?
- Final reports are submitted via Ethical Review Manager (ERM). If you do not have an ERM account register here Login – ERM Applications .
- The Principal Investigator (PI) must also have an ERM account for electronic signature through ERM. The Applicant user guide to ERM provides comprehensive guidance on how to use ERM.
Lower Risk Research
- Create a Low Risk Notification Form (LRNF) as a sub-form of the Low Risk VIC on ERM.
- Select Final Report as the purpose of the report for the project.
- Complete and upload any documents to illustrate project closure.
- PI signs the form using ERM’s electronic signature process.
- Submit the LNRF-Final Report via ERM Applications only when all steps above are complete.
Higher Risk Research
- Create a Project Final Report as a sub-form of the HREA on ERM.
- Complete and upload any documents to illustrate project closure.
- PI signs the report using ERM’s electronic signature process.
Submit the Project Final Report VIC via ERM Applications only when all steps above are complete.
Multi-site Research
- Create a Site Progress Report as a sub-form of the SSA on ERM.
- Select Site Final Report as the purpose of the report.
- Complete and upload a copy of the Project Final Report/Site Closure Report submitted to the reviewing HREC and its corresponding HREC acknowledgement and any other documents to illustrate project or site closure.
- PI signs the report using ERM’s electronic signature process.
- Submit the Site Progress Report–Site Final Report via ERM Applications only when all steps above are complete.
How are my reports reviewed?
Single site lower risk/higher risk projects – The Project Final Report will be reviewed at the monthly Bayside Health (Peninsula) HREC meetings. An acknowledgement of the HREC review will be sent via ERM by the Bayside Health (Peninsula) Office for Research within 7 days of the Committee meeting.
Multi-site projects -The Site Progress Report-Site Final Report submission will be reviewed by the Bayside Health (Peninsula) Office for Research, followed by an acknowledgement of review via ERM.
*Please note that fees are not applicable for final report submissions.